Fixed GL journal organisation units

Fixed GL journal organisation units

Where GL Journals require a fixed organisation unit value for a given GL Group/Name/Code, the IPPEX system has been extended the GL Code Configuration so that the group by organisation unit offers one of three settings:

• OFF – No organisation unit grouping
• ON – Group by organisation unit (the value held against the employee for the chosen pay period)
• Use override value: Select a fix organisation unit value (this will replace the employee value)

For on screen editing of GL codes: Under administration go to GL Code Sets, open the code set and scroll down to the grouping/name/code and under the organisation using heading, there is the choice to select XXXX or a specific fixed code from organisation unit list.

For each grouping/name/code and org unit, the following drop down menu is provided, in this example it is showing five permissible org unit values.

GL Code Set Upload: Export to excel an upload template format file, add new grouping/name/code or amend existing ones, for each organisation unit enter either false, true or the organisation unit value for that entry. Upload the completed template.

No further changes are needed to the pay element groupings or GL Journal Report Configuration, where specified in the GL Code Set the GL Journal report will draw through the organisation unit override.