Combined Upload

Combined upload

Combined upload brings together employee record information, address, bank accounts, employee details and organisation units into a single upload for a given pay period. The upload control panel has an additional column, called combined. Data can be uploaded in either pre-processing unlocked or post processing un-locked. If you require the data to appear in the changes report for that pay period, please ensure the pre-processing period is unlocked. 

Click on the combined upload button, select your file and upload. 

Click on upload file and continue, this will open the mapping screen. Map the headings to the appropriate areas of the system and click on save mappings and continue.

With the mapping complete the system will retrieve all of the employee numbers from the upload file to determine whether there are new employees. It will present a list of new employees. 

Select the employees to be created and continue with the upload. The system will present an upload summary, if everything is correct click on submit upload. 

The upload is a background process similar to pre and post processing uploads, a results file will be sent to the user performing the upload. 

Combined upload business rules

• All bank account uploads require a bank account effective date column in the spreadsheet. The effective date column can be empty and the system will create the effective date based on the date of upload. If the effective date is in the past, and the system will adjust the date to the date of upload. The bank account name is mandatory.
• All address uploads require an address effective date column in the spreadsheet. The effective date column can be empty and the system will create the effective date based on the date of upload. The date can be in the past, the system will accept the date provided it does not duplicate an existing date. The address country and effective date are mandatory.
• Where an employee has the value TRUE for last pay period, the system will set the employee as in-active from the period of upload. 
• All of the headings in the upload file must be unique.